The quorum, calculated for you
Enter the attendees and proxies with their shareholdings or quotas: AIM Minutes tells you whether there's a quorum at first or second call under Spanish company law, property law or the law on associations.
AIM MinutesBeta
Minutes that comply with the law, and meetings that end in decisions.
Meeting notes with decisions and tasks, and minutes of general meetings, boards, owners' associations and associations with quorum and majorities calculated by law. Record and transcribe on your device, or with Minutes AI: who is speaking, the minutes, the tasks and the follow-up email, all done for you.
- Quorum and majorities by law
- Minutes with AI (Mistral AI, France)
- DOCX and PDF ready to go
Sound familiar?
What usually happens, and how AIM Minutes solves it.
Writing the minutes takes longer than the meeting itself.
AIM Minutes drafts the minutes with attendees, resolutions and signatures, and with Minutes AI they come straight from the recording.
At the general meeting nobody is sure whether there's a quorum or what majority each resolution needs.
AIM Minutes calculates them under Spain's Companies Act (Ley de Sociedades de Capital) or Condominium Act (Ley de Propiedad Horizontal).
The tasks agreed stay in the minutes and nobody does them.
Tasks go to AIM Tasks and the summary goes out in an email to the attendees.
How it works
Getting started is this simple. And this is what you'll see: screenshots of the real app.
Choose what you're writing up
Quick meeting notes from a template, or legal minutes: general meeting of a limited or public company, board, owners' association, association or works council.
Fill in step by step
Company and governing body, notice of meeting, attendees with their shareholdings or quotas, agenda and resolutions. AIM Minutes calculates the quorum and whether each resolution passes.
Export and archive
Download the minutes in DOCX or PDF, the certified extract of resolutions and the minute book with numbered pages.
What you can do
Everything AIM Minutes does today, told by what it solves for you.
Every resolution, with its majority
Ordinary, reinforced or the one in your articles; three-fifths or unanimity for owners' associations. Vote all in favour, one by one or by count, and record who votes against. Members with a conflict of interest and owners in arrears are discounted automatically.
The text of the minutes, drafted for you
Attendees, chair and secretary, deliberations, resolutions, approval and signatures, with the right wording for a universal meeting or a second call when needed. Review it, change it and export it.
Meeting notes that actually help
Templates for the team meeting, the one-to-one, a project kick-off, the retrospective or a client meeting: attendees, agenda, notes, decisions, tasks and the next meeting.
Record and transcribe your way
On your own device, free and without the audio leaving the browser; or with Minutes AI, which separates who is speaking on its own, even in meetings lasting hours. Name each speaker and correct the text segment by segment. Before recording a meeting, it gives you the notice for attendees and doesn’t start until you confirm that you’ve informed them.
A minute book in order
Consecutive numbering by organisation and year, never reusing numbers, and the book as a PDF with numbered pages and an index, or in DOCX, ready to be legalised.
Minutes AI: the minutes write themselves
From the transcript come the summary, topics, decisions, tasks with owner and date, pending items and the follow-up email, with templates for team, sales, clients, one-to-ones, interviews, boards and classes. Move it to your meeting notes with one click, or to DOCX. It is transcribed by Mistral AI (France) and AIM does not store the audio. Everything the AI generates carries the “Generated with AI” label on screen and in every file you download, so that you review it.
Certified extracts of resolutions
Generate the certified extract of resolutions with the chair's approval, as the Commercial Registry and banks require.
From meeting to action
Tasks come out as CSV or XLSX for AIM Tasks, the next meeting as a calendar file and the summary as an email for participants.
Who it's for
SMEs, freelancers and firms that already work this way.
An accounting or law firm
Your clients' company meetings, with the quorum and majorities calculated correctly and each company's minute book up to date.
A property manager
Owners' meetings with quotas, proxies, owners in arrears without a vote and the majority each resolution needs under Spanish property law.
An association
General assemblies and board meetings with their quorum, simple and qualified majorities, and the minute book in PDF.
Any team
The weekly meeting with its decisions and tasks with an owner and a date, and the summary for everyone by email.
Works with the rest of AIM
Each app does its own job and hands the work on to the next.
AIM Tasks
The meeting's tasks, with an owner and a date, come out as CSV or XLSX to import into AIM Tasks.
AIM Mail
The meeting summary, ready to send to participants with AIM Mail.
AIM Calendar
The next meeting, with its attendees, in an .ics file for AIM Calendar.
AIM Docs
The minutes in DOCX open in AIM Docs for the finishing touches.
Privacy and security
What stays on your device, what travels encrypted and what we store. No small print.
Everything stays on your device
Entities, members, minutes, notes and recordings are stored in your browser. They are not sent to our servers, except the audio you choose to run through Minutes AI.
Local transcription
Your voice is turned into text on your own device. The first time, the voice model is downloaded from our website; the audio never leaves your browser.
Minutes AI: what happens to your voice
Only if you choose it: the audio goes in chunks to our server, which sends it to Mistral AI (France) to be transcribed. AIM does not store the audio or the text. To distinguish who is speaking, voice fragments from the same session are compared (up to 15 seconds from those who have already spoken). Mistral AI may retain the content for up to 30 days to detect abuse. Emotions are not analysed. If you record other people, you must inform them beforehand. The original audio stays in your browser until you delete it (“Delete the audio and keep the text”).
Your backup
Download a copy of everything whenever you like, with the audio of the recordings if it takes up to 150 MB. Minutes and the book, in addition, as DOCX and PDF.
Biomag S.L.U., a Spanish company. Hosted in Amsterdam (EU), with no advertising and no trackers. Read the privacy policy
Free and Pro
Start free, no card. Pro only if you need it.
Free
€0Forever. No sign-up, no card.
- All of AIM Minutes's features, no sign-up
Pro
From €1.99€1.99 a month with annual billing, or €2.49 a month paying every 6 months. VAT included, no commitment.
- All of AIM Minutes's features, nothing held back on either plan
- AIM Cloud: 50 GB for your documents, from any computer
- Advanced PDF in AIM PDF: OCR, certificate signing, redaction and comparison
Frequently asked questions
What kinds of minutes can it produce?
General meetings of limited and public limited companies (universal meetings too), boards of directors, owners' association meetings, non-profit general assemblies and works council meetings.
Is the quorum calculation reliable?
It follows the articles of Spain's Capital Companies Act, Horizontal Property Act, Associations Act and Workers' Statute, and we've tested it case by case. If your articles of association require a different majority, you can set it. Always review the minutes before signing them.
Does the transcription send my audio anywhere?
On your device, no: the first time it downloads the voice model from our website and from then on it sends nothing. With Minutes AI, only if you choose it, the audio is sent to Mistral AI (France), AIM does not store it and the provider may retain it for up to 30 days to detect abuse. In both cases the transcript and the minutes are made with AI and are marked as such.
Do I have to tell attendees that I’m recording?
Yes. If you record other people, they have to know that it is being recorded and transcribed with AI, what for and who is responsible. AIM Minutes gives you the text of the notice, ready to copy or send by email, and doesn’t start recording a meeting until you confirm that you’ve done so. If you only record your voice, it doesn’t ask. Attending is not accepting: if anyone doesn’t agree, it isn’t recorded. The legal basis (legitimate interest, consent, employment relationship) is determined by the person recording.
Does it make automatic AI summaries?
Yes, with Actas IA: summary, decisions, tasks with owner and date, and the follow-up email. You get 30 minutes a month free with your account, and plans with more hours and AIM OFFICE Pro included. Each month you can make 10 AI minutes for free; with Pro, 20; with Actas IA, 400, and with Actas IA Intensivo, 1,500.
In which language are the minutes produced?
The app appears in your language, but the legal text of the minutes (notice of meeting, quorum, resolutions and certification) is always drafted in Spanish, because it is based on Spanish law. Meeting notes and transcripts do come out in the language you speak.
What formats does it export to?
DOCX and PDF for minutes, notes and the minute book; text (.txt) and subtitles (.srt) for the transcript; CSV and XLSX for tasks and .ics for the next meeting.
Do I need an account?
No. Everything works without signing up and is stored in your browser; only Minutes AI requires your free account. Download a backup from time to time.
Try it now. It's free.
No sign-up, no card and nothing to install. It opens in your browser in a second.